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FreshBooks Accounting Review 2022: Cost, Pros, Cons


KashFlow offers options and automated features for all businesses, and comes with fully integrated add-ons such as Dropbox, PayPal and more. You can use the app to quickly produce quotes, generate fully customizable invoices, balance your books, and track your expenses. The system is fully cloud based which allows you to manage your accounting from anywhere, anytime. Finally, the online KashFlow Payroll service enables you to access your business payroll from wherever you are. If you want a wider choice, take a look at these KashFlow alternatives. Sage 50 is an easy-to-use desktop accounting software for small companies and it is also scalable to perform big business accounting.


As cloud accounting software, it is available on all your devices. Your FreshBooks accounts go where you do and it is accessible 24/7. The data is secure and regular backups are conducted and stored to multiple datacenters. It will reduce the time you spend billing so you can get down to business. It tracks your time and accepts payment from 12 different gateways. It will import expenses from accounts or even from a photograph of a receipt.

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From there, you can separate business trips from personal trips and even add mileage manually if you didn’t have your phone with you. Built directly in the app itself and available even in QuickBooks’ most basic plans, you’ll find a simple, mostly automated mileage tracker.

  • Donna has carved out a name for herself in the finance and small business markets, writing hundreds of business articles offering advice, insightful analysis, and groundbreaking coverage.
  • If you do have a team, you can discuss the project or hourly work without accessing the client portal and having a client see the interaction.
  • (Select plan comes with two.) Additional users can be added for $10 per month each.
  • FreshBooks allows you to accept online payments from most major credit cards directly from your invoices.
  • Not the most well-known accounting software application, ZipBooks is well designed for consultants, with vital features such as custom quote and estimate capability included in the application.
  • With the advanced payments option, you can save and proactively charge your clients’ credit card details they’ve provided to you.

This makes it easy to stay on top of your business finances on the go. This website is using a security service to protect itself from online attacks. There are several actions that could trigger this block including submitting a certain word or phrase, a SQL command or malformed data. Even after an in-depth review of FreshBooks vs QuickBooks, we know some of you will still have questions about these two accounting tools. Admittedly, we’ve not used the support teams much for either of these products.

Understanding all my options.

FreshBooks offers the option to convert any current invoice to a recurring invoice pretty easily. Within QuickBooks, you can apply late fees to invoices that haven’t been paid, but you have to go into your invoices screen manually and select the invoices that are late. QuickBooks, while they do offer this option, has a much more manual approach (they claim its for your safety—you wouldn’t want to send a late fee to someone who hasn’t even seen their invoice, right?). With FreshBooks, you can automatically set a late fee to auto-generate and send to a client who doesn’t pay their invoice. In fact, it’ll just tack the late fee right on to the existing invoice so when your client finally does get around to paying, they’ll have to pay that extra 5%, 10% or whatever you’ve set it at.

  • The apps are easy enough to use, and they offer an exceptional user experience like you get on the main site.
  • In other articles, I’ve recommended taking pictures of your odometer before and after business trips to track mileage.
  • If you’re just starting out as a freelancer or a side-hustler, you may want to try out their “Lite” plan.
  • Time Tracking in FreshBooks makes it easy for teams to log time and automatically add it to invoices, so all time is accounted for.
  • You can create or import contacts and databases on products and services.

In other articles, I’ve recommended taking pictures of your odometer before and after business trips to track mileage. I still stand by that as the most accurate way to track mileage. But for those who won’t go through the hassle, FreshBooks’ mileage tracking might be a good option.

Favorite Tools

You can draft project estimates and proposals in real time using the mobile app. The experience of creating an estimate or proposal mimics preparing an invoice. Your customers receive an email prompting them to accept the estimate or proposal. The app can populate a new invoice with information entered in the time tracking feature.

If you decide to sign up for FreshBooks, you can expect a team of technical support staff ready to assist you. FreshBooks offers contractors at all levels and QuickBooks offers similar functionality beginning with their Simple Start plan. To answer this question, let’s review again the available plans from FreshBooks vs QuickBooks. It’s important to note that they use an integration with Bill to provide this service which allows you to pay and track a variety of vendors, contractors, and bills. QuickBooks, on the other hand, integrates with your bank to auto-pay important bills that keep your business moving forward. QuickBooks, on the other hand, has a far more reliable solution for tracking the profitability of each individual project you work on. It can be a lot to handle—even for a mid-sized, growing company (perhaps especially as you’re growing).

Faster Payments

Each edition is priced per month and includes phone support during business hours, credit card processing, and data import/export. Wave simplifies accounting and invoicing processes, enabling you to easily monitor expenses, chase payments, and manage employees and taxes. The platform helps you to create and send out professional looking estimates, invoices, and receipts quickly and easily. Plus, you can use the tracking capabilities to stay on top of your operations and processes. If you want a wider choice, take a look at these Wave Apps alternatives.

Is FreshBooks and QuickBooks the same?

QuickBooks is a stand-out accounting choice if you're selling products or retail goods, while FreshBooks is our top pick for managing clients and billing as a freelancer. With QuickBooks, you can record your daily sales from every channel and sync sales systems like PayPal, Square and Shopify.

While not quite as simple with QuickBooks as with FreshBooks, you can also set retainer clients with this Intuit tool. Plus, one feature we really like is the “excess hours rate” feature. This means if your client needs you to work above the agreed-upon number of ours, they’ll automatically be billed extra for the extra work. Client retainers can be a good way to plan more long-term relationships and revenue with your clients. Client retainers are essentially an agreed-upon amount of work your client is willing to pay you for each month. As you complete work for that client, they may up to the cap of the retainer .

Limits on users and clients

FreshBooks’ easy-to-use Double-Entry Accounting tools and reports make it easy to see profitability, how much flow is in your cash flow, and where you spend the most. Impress your clients with professional-looking Invoices that clearly show all the work you’ve done…then, just click send. Oh, and If you want, we’ll follow up with an automated payment reminder if it goes past due. As the industry standard, QuickBooks Online is ideal if you have a growing business with specific accounting needs — as long as you don’t mind taking the time to learn the program’s ins and outs. In other plans, you can invite up to 10 accountants through email and assign them Accountant roles. Initially FreshBooks functioned like an electronic invoicing program targeting IT professionals.

If you bypass a feature during the initial setup process and want to add it later, just go back to the preferences section and add it. Once the timer has been stopped, you can assign the time to a specific customer or project, ensuring that time spent on a project will always be billed accurately.

You can send recurring invoices, automated payment reminders and charge late fees. Collaboration with your accountant on FreshBooks is free with this plan. With the advanced payments option, you can save and proactively charge your clients’ credit card details they’ve provided to you. You can also do this on all invoices, including recurring invoices and payments. Whether your service based business focuses on hourly or flat-rate projects, you can use FreshBooks to your advantage. You can create any project you want, and attach it to clients or assign it to an employee or contractor if you have one.

Projects in FreshBooks make it easy for your clients, team, and contractors to collaborate and share files and updates…all in one place. You work on multiple projects at once, and it can be costly if billable time is missed.

Integrating FreshBooks or QuickBooks with Third-Party Apps

QuickBooks, on the other hand, does offer a “Live Bookkeeper” option (click here and then toggle the “Partner with a live bookkeeper” tab). We will say I seemed to recognize far more brands and tools in FreshBooks’ marketplace than in QuickBooks’. It’s interesting to point out that FreshBooks and QuickBooks also have integrations for one another. We’re not 100% sure why you would need both tools, but the option is there in any case. While we understand that more isn’t always better, it’s a decent starting point for an objective look at the connectivity abilities of FreshBooks vs QuickBooks. In this section, we’ll take a look at FreshBooks’ vs QuickBooks’ ability to connect to the most important tools your company may need as it grows. And that remains true unless you consider QuickBooks Self-employed plan (their most entry-level plan).


Overall, this software streamlines the administrative work of running a family law practice so that one can focus on providing excellent service and communicating with the following clients. Your clients can also send you messages, and you can view them in the built-in chat feature with your invoices. If your clients want to automate their finances, they can also save their credit card info so their invoices are paid automatically. This is especially useful if you send the same invoice every month. The FreshBooks mobile app gives you no excuse to get lazy about sending out invoices on time.

FreshBooks Accounting Review 2022: Cost, Pros, Cons

FreshBooks supports country specific tax calculation in Canada, the United States and Britain. GST and HST in Canada, sales taxes in the United States, and MTD in the UK are supported by FreshBooks. The company was founded in 2003 and is based in Toronto, Canada. We also have an extensive Help Center that has answers to just about every question we’ve ever been asked by our customers, with useful articles and information at your fingertips. Solutions and plans designed to empower self-employed professionals.

Just as a quick side note, FreshBooks does include a free 30-day trial, and no credit card is required. They also offer monthly and yearly subscription options, with the yearly option giving you a 10% discount. You don’t have to worry about your account being hacked on FreshBooks, or someone having access to any personal information, like client info and banking info. All of your information on FreshBooks is protected with 256-bit SSL encryption. If you do have a team, you can discuss the project or hourly work without accessing the client portal and having a client see the interaction. All you have to do is use the tool to chat with your team on the backend. This is great if you don’t have another task management system in place.

Like FreshBooks, QuickBooks has a number of plans tailored to fit the needs of your company now—with the ability to adjust later as needed. Of course, regardless of what plan you start with, you can always upgrade or downgrade as you wish to fit the needs of your company. If you’re just starting out as a freelancer or a side-hustler, you may want to try out their “Lite” plan. QuickBooks also marks their “Plus” plan as their most popular option, and will cost you $70/mo to stay on as a customer.

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